Variables play a pivotal role in customizing and automating scan actions, enabling you to personalize scanned documents with dynamic information such as user names, dates, and device details. This customization can even include
Shared Accounts
to denote different customers or departments.
Integrated Scanning substitution variables
Name | Description |
|---|---|
| The username. |
| The current date and time. |
| The name of the scan action. |
| The selected account. If the account is a personal account, the substitution macro is replaced with "personal". |
| The name of the device where the document was scanned. |
| The location of the device (as configured on the device's details page). |
You can use substitution variables, such as %user% and %date%, in the following fields:
- Filename
- A folder path (Scan to Folder)
- Subject (Scan to Email)
Example Implementation
An administrator wants to configure a scan action to save scans to user’s personal folder on the file share and also include details so the user knows when and were the scan was performed.
- First, the Path has been configured to upload to the user’s personal folder on the file share, using the
%user%variable. - Second, the scan Filename will include the name of the device where the file was scanned from, using the
%device_name%variable.
Comments