Furniture manufacturer cuts costs and improves printing services

The group chose PaperCut MF to solve its printing problems.

“The solution quickly met our expectations and also enabled us to go a lot further than what was expected at the start,” Christophe declares.

PaperCut MF makes it possible to define—in just a few clicks—the various employees’ rights and quotas when it comes to printing (colour, black and white, number of pages per period, etc) and to continuously monitor their consumption.

The group was then able to roll out its printing policies in a very straightforward manner, by coupling them with the benefits offered by PaperCut MF’s “Find-Me” printing function. This made it possible to provide users with a unique virtual queue for their print jobs, so that they could release their documents with complete security.

The practice of using access badges to the buildings, once extended to the printing and digitalisation functions, made it possible to improve security and confidentiality on print jobs, but also made it possible to avoid certain documents being forgotten about or printed by accident.

Placed end to end, the various functions of PaperCut implemented by FHG enabled it to make a saving of almost 10%, equal to 490,000 pages per year. This reduction also applies to environmental aspects and is an integral part of the company’s corporate responsibility policy.

Along with these measurable gains, FHG can rely on PaperCut MF reports to carry out a detailed study of the consumption and use of printing facilities, and upgrade processes such as invoicing or the management of deliveries.

PaperCut MF has also made it possible to eliminate numerous sources of friction that can be linked to printing, such as malfunctions, queues for the additional functions, and problems with confidentiality:

“Overall, it’s the IT team, just as much as the employees, who are more efficient and able to enjoy greater peace of mind,” Christophe says.

For the IT team, in addition to its intuitive interface, PaperCut MF also provides peace of mind:

“The solution is simple, reliable, and robust. We don’t need to worry, and the advantages it brings are incomparable compared to what it asks of us in terms of management and use,” adds Christophe, who hails the simplicity and robustness of the solution that has been rolled out on site.

Indeed, given that the sites do not always have the benefit of optimal Internet connections due to their geographical locations, installing PaperCut MF, which is hosted on a local server, meant that the group could rely on a solution that guarantees continuity in the printing service, regardless of whether access to the web is available.

Christophe is a firm believer in PaperCut MF and wants to continue upgrading his fleet of printers around it. PaperCut’s agnostic approach will enable him, in future, to be more flexible from the point of view of hosting the solution, compatibility with the different operating systems, workstations, and connected objects, and the various models of printer on the market.