Print management buyers guide

The essential checklist for finding your perfect solution

Why is the right print management provider so important?

Printing is something that we tend to only notice if it’s a problem. Print management software automates and simplifies your printing, so it always just works. At least, that’s the ideal scenario.

Of course, it all hinges on having the right print management solution for your business’s printing needs. That can make the difference between smooth, streamlined printing processes, improved efficiency, and reduced operational costs… and the opposite.

But chances are you’ll only find this out once you’ve signed the contract – and as we all know, hindsight is so 20/20.

Printing guy at printer with broken heart

That’s why we’ve put together this checklist to guide you through the final stages of your research. So if you’ve been exploring print solutions and are ALMOST ready to make a decision, we’ve got you.

We all know that five years (the standard printer lease duration) is a long time to be in the wrong relationship.

We want to make sure you’ve considered all the options carefully, so you can confidently choose the print management solution that is the best fit for your workplace.

And that starts with the way that you work.

Getting to know your business

Print management solutions can come with a whole load of features. While it can be tempting to think you need something with all the bells and whistles, you probably won’t need to use all of them. So, before you can make a purchasing decision, you first need to think about the way your business works – and therefore needs to print.

Business environment

Ask yourself, does your existing set up still work for you? What isn’t working
What changes will you need to make to support the way your people work, such as:

o Remote or hybrid working?

o Different locations?

o Multiple departments?
What are your hosting and server requirements or limitations?
Do your print volumes fluctuate with regular cycles?
Do you anticipate needing more or fewer print devices during your next leasing contract?
How mature is your business cloud environment?
Considering all the above, what existing technology will stay and what will need to be replaced?

Printing goals

When it comes to printing, which is a higher priority for your business?

Simplicity or fully featured?

Fewer moving parts is always simpler, but the trade-off is you may have less control over your print environment.

Flexibility or predictability?

Cloud-based print management offers greater elasticity, while on-prem hosting may suit if your needs are more predictable.

In control or on autopilot?

Self-hosted print management puts you in the driver’s seat, or you can let your provider handle security and compliance.

As you can see, there’s a bit to work through to ensure you’re 100% satisfied with your next print management solution.

Your print management checklist

This essential checklist is designed to help you evaluate and compare different print management solutions in terms of their user experience, features and capabilities, security and compliance, and customer support and service. Once you’ve narrowed down your search for the ideal solution, you can work through the checklist to make sure it has all the things that matter to your business.

Once you’ve completed this checklist, we recommend you take it to your print partner and ask them to match your data to the best print management solution.

This was just the first section of "Print management buyers guide". Want to download the full ebook?

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