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Automatically Generate Card/ID Numbers

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PaperCut NG/MF can generate random Card/ID Numbers for users. If you don’t already have ID numbers assigned for other purposes, this might be the ideal solution. PaperCut NG/MF provides a number of options allowing you to choose whether to centrally administer the Card/ID Numbers or to allow users to generate and manage their own numbers.

After PaperCut NG/MF generates the users’ Card/ID Numbers, it offers two methods to share the numbers with users:

  • Send an email to each user with their new number. This is set up in Options > Notifications > Card/ID Number Notification. See Card/ID number notification for more information.
  • Allow users to view their number in the User web portal. To enable this feature, go to Options > General > User Features and select Allow users to view their Card/ID Numbers. Specify whether you want users to view their primary or secondary Card/ID number.

Automatically generate Card/ID Numbers for new users

  1. Log in to the PaperCut admin interface.
  2. Go to Options > User/Group Sync > Sync Source.
  3. Select Auto-generate random primary Card/ID number when blank.
  4. Optional: Specify the number of digits for generated Card/ID numbers.
  5. Click Apply.

Automatically notify new users about their Card/ID Number

If your PapeCut NG/MF server is already set up to send system notifications and emails , it’s possible to automatically send new users an email when their Card/ID Number is generated.

  1. Log in to the PaperCut admin interface.
  2. Go to Options > Notifications, then select Notify users when their Card/ID number is auto-generated.
  3. Click Apply.

Generate Card/ID Numbers for existing users

To issue a new Card/ID Number to an existing group of users or a single user:

  1. Log in to the PaperCut admin interface.
  2. Go to Groups > Bulk User Actions.
  3. Select the user or group of users you want to create the generate the Card/ID Numbers for.
  4. Scroll down to Generate New Card/ID Numbers, and select Generate random primary Card/ID number.
  5. Select OK at the bottom of the page.

 

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